1. Introduction

This Privacy Policy and Website Legal Notice (“Policy”) governs the collection, processing, use, storage, disclosure, and protection of personal data and general information submitted or collected through the website ns6gym.cy (“Website”). The Website is owned and operated by NS6 Gym, a fitness and wellness business based in Nicosia, Cyprus (hereinafter “Company”, “we”, “us”, “our”).

This Policy is drafted to comply with:

• General Data Protection Regulation (EU) 2016/679 (GDPR)

• The Cyprus Data Protection Law (Law 125(I)/2018)

• Electronic Communications and Privacy Regulations (EU ePrivacy Directive)

• Consumer Protection and Electronic Commerce Regulations of Cyprus

The Company places paramount importance on transparency, data protection, legal compliance, and safeguarding the rights and interests of all visitors (“Users”, “You”). This Policy also includes liability disclaimers for third-party plugins, hosting providers, analytics tools, and explicitly protects the website development agency LOOP Digital Marketing LTD from any damages that may arise from website misuse, technical malfunctions, third-party integrations, or content provided by the Company.

By accessing or using this Website, you acknowledge that you have read, understood, and agreed to every part of this Policy.

2. Scope of This Policy

This Policy applies to:

1. All pages, content, media, and sub-pages on ns6gym.cy

2. All data voluntarily provided by Users

3. Data automatically collected by the Website, plugins, scripts, cookies, or analytics tools

4. Third-party services integrated with the Website

5. Communication directly or indirectly through the Website

6. Any form submissions, newsletter subscriptions, contact forms, or appointment requests

7. Actions, obligations, rights, and responsibilities related to personal data processing

This Policy does not apply to:

• External links to third-party websites

• Social media platforms

• Third-party e-commerce websites (including NS6BioShop.com)

• External service providers mentioned on the Website

3. Company Information

NS6 Gym
Nicosia, Cyprus
Email: info@ns6gym.cy

Website: https://ns6gym.cyWebsite Development Agency:
LOOP Digital Marketing LTD
Email: contact@loopdigitalmarketing.com

Role: Technical development, website creation, non-operator.

LOOP Digital Marketing LTD is not responsible for content accuracy, business operations, third-party data processors, security breaches caused by external services, or any operational damages arising from the use of this Website. A full liability disclaimer is included in Section 26.

4. Definitions

For purposes of this Policy:

• “Personal Data” means any information identifying a natural person.

• “Processing” means any operation performed on Personal Data.

• “Controller” refers to NS6 Gym.

• “Processor” refers to third parties acting on behalf of the Company (e.g., hosting provider, analytics services).

• “User” means any visitor accessing or using the Website.

5. Principles of Data Processing

NS6 Gym adheres to the following GDPR principles:

1. Lawfulness, fairness, transparency

2. Purpose limitation

3. Data minimization

4. Accuracy

5. Storage limitation

6. Integrity and confidentiality

7. Accountability

6. Categories of Personal Data Collected

A. Data Provided Voluntarily

• Full name

• Email address

• Phone number

• Message content submitted through contact forms

• Information related to booking inquiries

• Any communication sent directly to info@ns6gym.cy

B. Automatically Collected Data

• IP address

• Device type

• Browser type

• Operating system

• Geographic region (approximate)

• Time and date of visits

• Pages viewed

• Interaction logs

• Traffic source

C. Cookies and Tracking Technologies

See Section 10 for detailed cookie usage.

D. Sensitive Data

NS6 Gym does not request or require sensitive data (health details, medical conditions, pregnancy status).
If Users voluntarily provide such data, they do so at their own discretion and responsibility.

7. Purpose of Processing Personal Data

We process Personal Data exclusively for legitimate business purposes, including:

1. Responding to inquiries submitted through contact forms

2. Providing information regarding services, schedules, or membership

3. Communication regarding appointments or training sessions (when requested)

4. Improving website performance and content quality

5. Ensuring Website security

6. Monitoring and analyzing traffic

7. Compliance with legal obligations in Cyprus and the EU

NS6 Gym does not sell, share, or trade Personal Data with third parties for commercial purposes.

8. Legal Basis of Processing

Processing activities rely on the following legal grounds:

• Consent – When a User voluntarily submits forms or accepts cookies

• Contractual necessity – When communication is required to provide requested details

• Legitimate interest – Website improvement, analytics, security

• Legal obligation – For compliance with GDPR and Cyprus laws

9. Data Retention

Personal Data is stored only as long as necessary:

• Contact form submissions: 12 months

• Email communication: 24 months

• Analytics data: According to Google Analytics retention periods

• Server logs: Up to 12 months, depending on hosting configuration

After the retention period, data is securely deleted.

10. Cookies & Tracking Technologies

The Website uses first-party and third-party cookies to:

• Improve user experience

• Monitor website performance

• Provide analytics

• Ensure proper plugin functionality

We use the following categories:

A. Essential Cookies
Required for website operation (security, caching, session cookies).

B. Functional Cookies
Enable contact forms, responsive layout, and user interactions.

C. Performance & Analytics Cookies
Including, but not limited to:

• Google Analytics 4 (GA4)

• Google Signals (if activated)

• Meta Pixel (if activated in the future)

D. Third-Party Plugin Cookies
WordPress plugins used on this Website may include:

• Form plugins

• Cache plugins

• Security plugins

• Spam protection tools

• Image optimization services

The Company is not responsible for cookies installed externally by WP plugins that update automatically.

Users may disable cookies via browser settings. Disabling cookies may affect website functionality.

11. Third-Party Plugins & Integrations

The Website is built on WordPress, which inherently depends on external plugins. These may include (but are not limited to):

• Contact form systems

• Anti-spam protection (e.g., Akismet, Cloudflare Turnstile, reCAPTCHA)

• Cache and performance plugins

• Security modules

• Image optimization

• Analytics integrations

• SEO plugins

• Backup plugins

Each plugin has its own privacy practices and independently collects data as required for its function.

NS6 Gym cannot control third-party code that updates automatically.

12. Hosting Environment

The Website is hosted on a third-party hosting provider. Hosting logs may collect:

• IP addresses

• Server requests

• Error logs

• Security logs

These logs are processed for:

• Security & monitoring

• Incident prevention

• Server optimization

13. Data Protection Measures

We implement the following security measures:

• SSL encryption

• Firewall protection

• Intrusion detection systems

• Server-level security protocols

• Automatic security updates

• Limited administrative access

• Password encryption

• Malware scanning

While we strive for maximum security, no website can guarantee absolute protection, and Users accept this inherent risk.

14. Children’s Data

This Website is not intended for children under 16 years old.
We do not knowingly collect data from minors.

15. Data Sharing & Disclosure

We do not sell or trade Personal Data.

We may share data only when necessary:

1. Service Providers (hosting, security, analytics)

2. Legal Authorities (when required by law)

3. Website Development Agency

   • LOOP Digital Marketing LTD may access technical data only for maintenance purposes and is not liable for operational decisions or submitted content.

16. International Data Transfers

Some services (e.g., Google Analytics) process data outside the EU.
Transfers comply with European Commission Standard Contractual Clauses (SCCs).

17. User Rights Under GDPR

Users may exercise the following rights:

• Right to access

• Right to rectification

• Right to erasure

• Right to restriction of processing

• Right to data portability

• Right to object

• Right to withdraw consent

Requests must be submitted to info@ns6gym.cy

18. Marketing Communications

The Website does not operate newsletters or automated marketing campaigns.
Communication occurs only upon User request.

19. External Links Disclaimer

The Website may link to:

• NS6BioShop.com

• Social media accounts

• Partner websites

NS6 Gym is not responsible for external privacy policies.

20. Website Content & Accuracy

All content is provided for informational purposes only.

NS6 Gym makes no guarantees regarding:

• Content accuracy

• Website errors

• Availability or uptime

• Third-party data issues

21. Fitness & Wellness Disclaimer

Information provided on this Website (including descriptions of classes, training programs, workshops, and wellness services) is not medical advice.

Users must seek professional medical guidance prior to:

• Starting exercise programs

• Engaging in physical training

• Participating in wellness or massage therapies

• Attending pregnancy workout sessions

NS6 Gym is not liable for injuries resulting from misuse of information.

22. Limitation of Liability

To the maximum extent permitted by Cyprus and EU law:

• NS6 Gym

• Its owners

• Its employees

• LOOP Digital Marketing LTD

• Website developers

• Contractors

• Service providers

shall not be liable for:

• Loss of data

• Security breaches beyond reasonable control

• Third-party plugin issues

• Hosting failures

• Technical interruptions

• Indirect, consequential, or incidental damages

• User reliance on information

• Misuse of the Website

• Unauthorized access attempts

• Force majeure events

23. Protection of LOOP Digital Marketing LTD

LOOP Digital Marketing LTD is fully indemnified against:

• Any claims related to website content

• Damages caused by content provided by NS6 Gym

• Security incidents caused by hosting providers

• Legal claims related to User data

• Misuse of the Website

• Failures caused by third-party WordPress plugins

• Operational or business damages suffered by NS6 Gym

LOOP Digital Marketing LTD is responsible only for the technical development of the Website and not its operational management.

24. Indemnification by User

Users agree to indemnify NS6 Gym against claims arising from:

• Misuse of the Website

• Violations of local or EU laws

• Submission of inaccurate or illegal content

• Breach of this Policy

25. Intellectual Property

All Website content (texts, logos, photos, layouts, design) is owned exclusively by NS6 Gym or licensed accordingly.

26. Website Availability

The Website is provided “as is”.

We do not guarantee:

• 24/7 availability

• Absence of errors

• Continuous updates

• Third-party compatibility

Maintenance may cause temporary downtime.

27. Amendments to This Policy

We reserve the right to update this Policy at any time. Changes become effective upon publication on this page.

28. Contact Information

For privacy-related inquiries:

NS6 Gym
Email: info@ns6gym.cy

For technical matters regarding website development:

LOOP Digital Marketing LTD
Email: contact@loopdigitalmarketing.com